Proforma Invoice Generator

A commitment to supply on stated terms, sent before the goods ship. It is not a demand for payment and creates no accounts-receivable entry — the tax invoice does that, later. Buyers use it to arrange payment, open a letter of credit or apply for an import licence.

A tax invoice records a supply that has happened and carries a tax liability; a proforma describes one that is intended. Do not number them in the same series, and never claim input tax credit against a proforma — that is a common and expensive mistake.

For international shipments, effectively yes. Customs classify goods by HS code, and a proforma without one slows clearance and can attract a wrong duty rate. Switch on the HSN/SAC column and use the code your product actually falls under, not a convenient neighbour.

Banks routinely accept a proforma to open an LC, provided it names both parties fully, describes the goods, states quantity, unit price, total, currency, Incoterms and validity. Anything the LC will be checked against should already appear here — mismatches later are what cause discrepancy fees.

Yes, always. Freight rates, raw material costs and exchange rates all move. Thirty days is common. Without an expiry, a proforma you issued last year can still be presented to you as an agreed price.

Not legally in most places, but buyers and banks expect one. The signature line is on by default and prints with your name under an "Authorised signatory" caption.

No. The PDF is generated in your browser and nothing is transmitted — which matters here, because unit pricing on an export deal is exactly the commercial detail that should not pass through a third party.