# Proforma Invoice Generator

> Create proforma invoices for advance payment, customs clearance and export documentation. Six templates, HSN codes, live preview, no watermark, nothing uploaded.

- URL: https://farvixo.com/tools/business/proforma-invoice-generator
- Category: Business Tools (https://farvixo.com/tools/business)
- Price: Free
- Last reviewed: 7 August 2026
- Publisher: Farvixo Technologies

## What is Proforma Invoice Generator?

Proforma Invoice Generator is a free business tool from Farvixo that lets you create proforma invoices for advance payment, customs and export documentation. Your business and client details stay in your browser and are never uploaded. The exported document carries no watermark and no branding of ours, so it can be sent to a client exactly as generated.

## Specifications

| Property | Value |
| --- | --- |
| Tool | Proforma Invoice Generator — Business Tools |
| Purpose | Create proforma invoices for advance payment, customs and export documentation |
| Input | Text or values you enter directly |
| Output | A print-ready PDF or document with no watermark |
| Processing | In your browser — files are never uploaded to a server |
| Price | Free, unlimited, no account required |
| Limitations | Bounded by your device's memory and CPU rather than a server quota |

## How to use Proforma Invoice Generator

1. **Pick a template and add your details** — Choose one of six layouts, add your logo and enter your GSTIN or export registration. Save the details as your default so the next proforma is one click away.
2. **List the goods with HSN codes** — Switch on the HSN/SAC column — customs and the buyer's bank both look for it. Add quantity, unit price, tax and any shipping or handling charges.
3. **Set validity and download** — Give the proforma a validity date so exchange-rate and freight movements do not bind you indefinitely, check the preview, and download the PDF.

## Use cases

- Freelancers issuing an invoice without paying for accounting software
- Small businesses producing a quotation or receipt on short notice
- Anyone who needs a professional document once, not a monthly subscription
- Keeping client financial details off third-party servers

## Tips

- Use a consistent numbering sequence across documents — it matters for bookkeeping and for tax filing later.
- Check the tax fields against the rules where you operate; the calculation is only as right as the rate you enter.
- Keep a copy of every document you issue. Nothing is stored here, so the download is your only record.

## Common problems

- **Totals do not add up as expected** — Check whether the tax rate should apply per line or to the subtotal, and whether entered prices already include tax.
- **The logo looks blurry in the PDF** — Upload a higher-resolution image. A small web logo scaled up for print will always soften.
- **Text overflows the layout** — A field is longer than the template allows. Shorten the description or move the detail to a notes line.

## FAQ

### What is a proforma invoice?

A commitment to supply on stated terms, sent before the goods ship. It is not a demand for payment and creates no accounts-receivable entry — the tax invoice does that, later. Buyers use it to arrange payment, open a letter of credit or apply for an import licence.

### How is it different from a tax invoice?

A tax invoice records a supply that has happened and carries a tax liability; a proforma describes one that is intended. Do not number them in the same series, and never claim input tax credit against a proforma — that is a common and expensive mistake.

### Do I need HSN codes on a proforma invoice?

For international shipments, effectively yes. Customs classify goods by HS code, and a proforma without one slows clearance and can attract a wrong duty rate. Switch on the HSN/SAC column and use the code your product actually falls under, not a convenient neighbour.

### Can a bank accept it for a letter of credit?

Banks routinely accept a proforma to open an LC, provided it names both parties fully, describes the goods, states quantity, unit price, total, currency, Incoterms and validity. Anything the LC will be checked against should already appear here — mismatches later are what cause discrepancy fees.

### Should it show a validity period?

Yes, always. Freight rates, raw material costs and exchange rates all move. Thirty days is common. Without an expiry, a proforma you issued last year can still be presented to you as an agreed price.

### Does it need a signature?

Not legally in most places, but buyers and banks expect one. The signature line is on by default and prints with your name under an "Authorised signatory" caption.

### Are my export prices stored anywhere?

No. The PDF is generated in your browser and nothing is transmitted — which matters here, because unit pricing on an export deal is exactly the commercial detail that should not pass through a third party.

## Related tools

- [Invoice Generator](https://farvixo.com/tools/business/invoice-generator): Create GST-ready invoice PDFs from six professional templates — logo, live preview, multi-page, 100% private
- [Purchase Order Generator](https://farvixo.com/tools/business/purchase-order-generator): Issue numbered purchase orders to suppliers with delivery dates and line-item pricing
- [Delivery Challan Generator](https://farvixo.com/tools/business/delivery-challan-generator): Generate delivery challans for goods dispatch with HSN codes and consignee details
- [Credit Note Generator](https://farvixo.com/tools/business/credit-note-generator): Issue GST credit notes against an invoice for returns, discounts and corrections
- [Estimate Generator](https://farvixo.com/tools/business/estimate-generator): Send itemised project estimates with tax, validity and an authorised signature line
- [Rent Receipt Generator](https://farvixo.com/tools/business/rent-receipt-generator): Create landlord rent receipts for HRA exemption claims — period, PAN and signature included

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