# Estimate Generator > Send itemised project estimates with tax, validity dates and a signature line. Six professional templates, live preview, no watermark, nothing uploaded. - URL: https://farvixo.com/tools/business/estimate-generator - Category: Business Tools (https://farvixo.com/tools/business) - Price: Free - Last reviewed: 7 August 2026 - Publisher: Farvixo Technologies ## What is Estimate Generator? Estimate Generator is a free business tool from Farvixo that lets you send itemised project estimates with tax, validity and an authorised signature line. Your business and client details stay in your browser and are never uploaded. The exported document carries no watermark and no branding of ours, so it can be sent to a client exactly as generated. ## Specifications | Property | Value | | --- | --- | | Tool | Estimate Generator — Business Tools | | Purpose | Send itemised project estimates with tax, validity and an authorised signature line | | Input | Text or values you enter directly | | Output | A print-ready PDF or document with no watermark | | Processing | In your browser — files are never uploaded to a server | | Price | Free, unlimited, no account required | | Limitations | Bounded by your device's memory and CPU rather than a server quota | ## How to use Estimate Generator 1. **Choose a layout that fits the trade** — Six templates, from a spare Minimal to a branded Modern. Add your logo and accent colour — an estimate that looks considered wins work against one typed into an email. 2. **Break the job into lines** — Separate labour, materials and any sub-contracted work rather than quoting one number. Clients accept itemised estimates more readily and query them less. 3. **Set validity, sign and send** — Add a "Valid until" date and keep the signature line on. Check the preview and download the PDF. ## Use cases - Freelancers issuing an invoice without paying for accounting software - Small businesses producing a quotation or receipt on short notice - Anyone who needs a professional document once, not a monthly subscription - Keeping client financial details off third-party servers ## Tips - Use a consistent numbering sequence across documents — it matters for bookkeeping and for tax filing later. - Check the tax fields against the rules where you operate; the calculation is only as right as the rate you enter. - Keep a copy of every document you issue. Nothing is stored here, so the download is your only record. ## Common problems - **Totals do not add up as expected** — Check whether the tax rate should apply per line or to the subtotal, and whether entered prices already include tax. - **The logo looks blurry in the PDF** — Upload a higher-resolution image. A small web logo scaled up for print will always soften. - **Text overflows the layout** — A field is longer than the template allows. Shorten the description or move the detail to a notes line. ## FAQ ### What is the difference between an estimate and a quotation? A quotation is a firm price you are committing to; an estimate is an informed approximation that may change once the work is uncovered. Label yours accurately — clients treat the two very differently, and calling an estimate a quote is how trades end up absorbing costs they never agreed to. ### How much can an estimate move before I have to warn the client? That depends on your contract and your jurisdiction; in several places a final bill materially above an estimate is challengeable. The safe practice is to state the tolerance on the document — "final cost may vary by up to 10%" — and to notify in writing before exceeding it, not after. ### Should I itemise or give one total? Itemise. A single figure invites the client to negotiate the whole number. A breakdown lets them see what drives the cost, remove scope instead of squeezing the price, and compare like with like against a competitor. ### Why does the validity date matter? Material prices and your own availability move. Without an expiry, an estimate you sent six months ago can be accepted today at last year's prices. Thirty days is the usual default. ### Should an estimate include tax? Show it as a separate line rather than folding it into the prices. Clients who can reclaim it want to see it, and clients who cannot need to know the real total before they agree. ### Can I turn an accepted estimate into an invoice? Carry the same line items into the Invoice Generator and reference the estimate number on it. The paper trail from estimate to invoice is what makes a disputed final bill straightforward to defend. ### Is my pricing stored anywhere? No. Everything is generated in your browser. Your labour rates and margins are exactly the sort of detail that should not pass through someone else's server. ## Related tools - [Invoice Generator](https://farvixo.com/tools/business/invoice-generator): Create GST-ready invoice PDFs from six professional templates — logo, live preview, multi-page, 100% private - [Proforma Invoice Generator](https://farvixo.com/tools/business/proforma-invoice-generator): Create proforma invoices for advance payment, customs and export documentation - [Purchase Order Generator](https://farvixo.com/tools/business/purchase-order-generator): Issue numbered purchase orders to suppliers with delivery dates and line-item pricing - [Delivery Challan Generator](https://farvixo.com/tools/business/delivery-challan-generator): Generate delivery challans for goods dispatch with HSN codes and consignee details - [Credit Note Generator](https://farvixo.com/tools/business/credit-note-generator): Issue GST credit notes against an invoice for returns, discounts and corrections - [Rent Receipt Generator](https://farvixo.com/tools/business/rent-receipt-generator): Create landlord rent receipts for HRA exemption claims — period, PAN and signature included --- > Machine-readable index: [llms.txt](https://farvixo.com/llms.txt) · full corpus: [llms-full.txt](https://farvixo.com/llms-full.txt) · agent skill: [skill.md](https://farvixo.com/skill.md). 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